Regardless of whether this a first or your hundredth social event, the entire process of event planning can turn out to be such a stressful one. In fact, according to Forbes, event decorating got the title of being the fifth most stressful job in the year 2017.
The good news is that some resources are available to help make the entire process easier. In addition to various marketing tools, you can turn to handy guides, references and work with our experts at Let’s Celebrate Events to get more from your budget and foolproof your social event operations to make it a calm one amidst all the chaos.
When you need to ensure nothing slips out of the cracks, you can follow an event checklist at any point in the planning process to make sure stress reduces and you forget no detail.
Once you receive the green light on your social event, you have to work on it fast. You have to coordinate with event planners at least three to six months before the social event takes place. Keep in mind that the sooner you land on a suitable date, the better it is for everyone!
First, you should:
ü Establish objectives and goals
ü Know the purpose of the event
ü Be sure of where the event will take place
ü How many people will attend it?
ü Set Up an Estimated Budget
When you think of working within a budget, you have to think of putting together a rough budget. This should help you have a clear idea of what elements you should add to the event and the ones you can skip.
Other details you have to keep a check on include:
ü The geographic area that is suitable for the event
ü Does the venue have the entire infrastructure you need, or do you have to provide some?
ü The people attending the event
ü Choose a Suitable Theme
Any social event can go a notch higher in terms of how people enjoy the event. You can review the audience and all your goals, and then refer back to us and we can guide you on the type of theme you can choose for the event.
When planning your social event, keep in mind that one is incomplete without the best speakers who speak to your audience and help to transform the aura of the event. You can compile a complete list of the ideal types of speakers, reach out to the speakers and let them take the event another level.
You have to:
ü Secure A/V equipment
ü Work with caterers on approving the event menu
ü Review all your security plans
ü Determine the attendee communication plan and event signage
ü Investigate the premises properly
Planning a social event comes with the challenge to keep up with all the details and make sure they are all in place to ensure the event runs smoothly. Our event planners can guide you through and help organize an event that you will cherish for days, months and years to come.
Along with social event planning, we can help you with wedding planning, organizing corporate events, and bar or Bat Mitzvahs. Get in touch with us today!